Phones Assistant

New York, NY

Job Details


Production company seeking experienced Phones Assistant to join our team. Must be extremely organized, a perceptive person, know standard industry phone and scheduling etiquette, have extensive knowledge of Broadway Theatre and be very familiar with the Film/TV industry power-players including writers, directors, talent and agents. Needs to be a self-starter and enjoy working in a fast paced and high-volume work environment. Ideal candidate will need to be intelligent, driven, and organized.

This role focuses on rolling an extremely high volume of calls with speed, diligence and precision. Applicants without phones experience need not apply.

Additionally, experience with / ability to work long hours in an office setting mandatory.


-Roll a high volume of calls 

-Handle administrative needs of Producer, with a focus on all incoming and outgoing calls

-High sensitivity to detail — experience with detailed, precise note-taking

-Organize, prioritize and appropriately handle phones list, contact list, and call schedules

-Send reminders

-Arranging calls/conference calls across offices

Required Qualifications:

-Experience rolling a high volume of calls

-Experience with phones sheets/email lists

-Previous experience as an administrative assistant/ executive assistant

-Familiarity with Theatre and the film/tv industry power-players including writers, directors, talent and agents

-Strong organizational skills



-Ability to prioritize and multitask

-Strong attention to detail

-Willingness to work long hours

-Strong work-ethic 

Preferred Qualifications:

-Entertainment industry experience

-Experience with Filemaker Pro

Job Type: Full-time

Salary: $55,000.00


Executive Assistant or similar: 1-2 years

Education: Bachelor’s


New York, NY


May 6, 2019 –



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